Privacy and Cookies Policy

Manuel Champalimaud SGPS, S.A. is committed to protect the safety and privacy of those who access its website https:www.manuelchampalimaud.pt (hereinafter “Website”). Therefore, Manuel Champalimaud SGPS, S.A. has created this Privacy and Cookies Policy (hereinafter “Policy”) to assert its engagement and respect towards the rules of privacy and personal data protection.

This Policy governs the processing of personal data of users of the Website (hereinafter the “User” or “Users”) which may be gathered by Manuel Champalimaud SGPS, S.A. in the context of the use of the Website.

The provision of personal data implies knowledge of this Policy, which is complemented by the  Terms of Use, available at https://www.manuelchampalimaud.pt/en/politica-privacidade-cookies#termos-utilizacao.

Who we are
The references to “Manuel Champalimaud SGPS”, “we” or “our” shall mean the corporation Manuel Champalimaud SGPS, S.A. (a Portuguese company, with registered office at Avenida Duque de Ávila, n. 79, 1000-139 Lisboa, tax payer number 507 165 004, hereinafter “Manuel Champalimaud SGPS”), the entity that determines the purposes and means of the processing of personal data, as described below, identified as controller in accordance with General Data Protection Regulation and other applicable legislation on personal data protection.

Collection and processing of personal data
To date, access and use of this Website do not necessarily require Users to provide personal data.

User’s rights
Pursuant to applicable law, Users may request, at all times, access to their personal data as well as that such personal data is rectified or erased, that its processing is restricted or its portability – under the conditions provided for by law -, by means of a written request to Manuel Champalimaud SGPS via email address (geral@manuelchampalimaud.pt) .

Users can also request confirmation of the personal data processed in their regard, and a copy of data being processed shall be made available, upon request. 

Pursuant to the law, Users have the right to withdraw their consent for the processing of their personal data for the abovementioned purposes through the means referred to above, but this does not, however, render invalid the processing of their personal data up until such withdrawal. 

In order to exercise any of the rights mentioned above, Users should submit a written request to the following contacts: 

E-mail: geral@manuelchampalimaud.pt

Address: Avenida Duque de Ávila, n. 79, 1000-139 Lisboa, Portugal

Personal data storage
Users’ personal data shall only be stored for the period necessary  to accomplish the purposes for which the relevant personal data was collected, unless the Controller is obliged under the law to store the personal data for a different period 

When is data transferred to other entities?
Manuel Champalimaud SGPS may transfer Users’ personal data in the following cases:

    a) When relying on other entities for the provision of certain services, to the extent that such provision of services may imply access by these entities to Users’ personal data. As such, any of Manuel Champalimaud SGPS subcontracted entities will process Users’ personal data, in the name and on behalf of Manuel Champalimaud SGPS, under the strict obligation to observe its instructions and in accordance with the terms of the respective subcontracting agreement;

    b) To any company in which Manuel Champalimaud SGPS holds (directly or indirectly) any participation in the share capital (hereinafter “Manuel Champalimaud Group Companies”), for the previously defined purposes;

    c) To entities with which Manuel Champalimaud Group Companies have established agreements or commercial partnerships, for the previously defined purposes;

    d) To any third entities, in cases where Manuel Champalimaud SGPS considers that such transfer is necessary or appropriate (i) under the applicable law, (ii) to ensure compliance of legal obligations/judicial orders, (iii) in line with decisions of the relevant supervisory authorities or (iv) to respond to requests issued by public or governmental authorities.

In any of these situations, Manuel Champalimaud SGPS will take all appropriate measures to ensure the effective protection of the disclosed personal data.

Security
Manuel Champalimaud SGPS makes its best endeavors to protect Users’ personal data from unauthorized access. Security systems, rules and other procedures have been implemented, in order to ensure the protection of personal data, as well as to prevent unauthorized access to, improper use of, disclosure, loss or destruction thereof. 

it is, however, User’s responsibility to guarantee and ensure that the equipment used to access the Website is appropriately protected against damaging software, viruses and worms.

Cookies
Cookies are small text files that identify each User’s computer on the Manuel Champalimaud SGPS server. Cookies in themselves do not identify the individual user, only the computer used.

This Website uses cookies which help determine the use, interest and number of accesses to the Website, and allow for faster and more efficient browsing of the website but removing the need to repeatedly introduce the same information. Manuel Champalimaud SGPS is therefore able to provide Users with a more  customized and tailored service.

The cookies used by this Website are the following:

NameTypePurposeExpiration Time
_ga,_gidPerformanceThese cookies are associated with the use of Google Universal Analytics. They are used to distinguish users, attributing a number generated randomly to each website user. These cookies are included on each page request and are used to collect data on the users’ navigation through the website. The collected information is then processed through the Google Analytics’ platform.
_ga: 2 years
_gid: 24 hours
has_jsFuncionalityThis cookie is used to identify whether the browser has JavaScript support.When browsing ends
_gatPerformanceThis cookie is also associated with the use of Google Universal Analytics and is used to limit the volume of collected data on websites of high traffic.10 minutes

All browsers allow Users to accept, refuse or delete cookies, namely through the selection of appropriate settings in each browser. Users can set up cookies in the “options” or “settings” menu of their browser. To know more about cookies, including about how cookies have been created, how to manage and delete them, Users can go to www.allaboutcookies.org , which contains information on how to manage user settings on various browsers.

What browser am I using? To check this, open your web browser and select “Help” on the upper part of the browser window. Next select “About…” A window with information on your browser should pop up. 

Please note, however, that if a User disables cookies this may globally or partially impact their browsing of the Website. 

Links to third party websites
The links contained in this Website may lead to third parties’ websites. Manuel Champalimaud SGPS shall not be liable for, approves or in any way supports or endorses the content of such websites or the websites connected to or mentioned in such websites.

Manuel Champalimaud SGPS shall not be liable for any damages caused by any virus affecting a User’s computer or network, or any other assets, as a result of accessing the Manuel Champalimaud SGPS website with the transfer of data from the Website to the User’s data or network. 

This privacy statement is applicable only to information collected by the Manuel Champalimaud SGPS Website. Therefore, if the User wants to know how his/her data may be processed in the context of any other website he/she has accessed through this Website, the User should consult the respective privacy policies.

Complaints
Without prejudice to any other administrative or judicial means, Users have the  right to file a complaint with the Portuguese Data Protection Authority (Comissão Nacional de Protecção de Dados) or any other competent supervisory authority in accordance with the law, should they believe that their personal data processing by Manuel Champalimaud SGPS breaches the legal framework in force at any given time.

Queries and suggestions
Users can contact Manuel Champalimaud SGPS in relation to any queries regarding the processing of their personal data and the exercise of their rights under applicable legislation and, in particular, those mentioned in this Policy, through the following contacts:

Telephone: (+351) 213 500 850

E-mail: geral@manuelchampalimaud.pt 

Address: Avenida Duque de Ávila, n. 79, 1000-139 Lisboa, Portugal

Changes to the privacy and cookies policy 
Manuel Champalimaud SGPS reserves the right to, at any time, change the current terms of the processing of personal data. Such amendments shall be duly disclosed on this Website.

However, whenever relevant amendments or amendments regarding cookies are made, a pop-up window will appear so that, according to the cookie in question, Users may access the information and/or consent to its use and storage.

Last updated on: 13.03.2019

Terms of Use

This Website belongs to Manuel Champalimaud SGPS, S.A., with registered office at Avenida Duque de Ávila, n. 79, 1000-139 Lisboa, Portugal, tax payer number 507 165 004, (hereinafter “Manuel Champalimaud SGPS”), and operated by Javali – Administração e Desenvolvimento de Sistemas Informáticos, Lda. with registered office at Madan Parque, Rua dos Inventores, Quinta da Torre, 2825-182 Caparica, Portugal and is hosted at an infrastructure provided by Plater IT – Serviços de Informática, Lda. with registered office at Av. General Norton de Matos, 59A – R/c Fte, 1495-148 Algés, Portugal.

The use of this Website is governed by these Terms of Use.

Acceptance of the terms of use
Any person accessing or using this Website (a “User”) acknowledges that in accessing and using this Website it accepts these Terms of Use.

Terms of use updates
Manuel Champalimaud SGPS reserves the right to amend, add and/or suppress the Terms of Use at any time, with immediate effect and  without prior notice, simply by posting the new terms and conditions on the Site. Users shall from time to time review these Terms for updates.

If any User disagrees with any of the rules contained herein, the User should refrain from accessing the Website.

Access to the website
Access to the Website is not subject to registration. Manuel Champalimaud SGPS has the exclusive right to, at any time, suspend access to the Website, whether partially or entirely, especially when conducting any management, maintenance, repair, modification or updating of the Website, and to, at any time, shut down the Website, whether permanently or temporarily and whether partially or entirely, without prior notice and at its sole discretion.

Use of the website
Use of the Website is subject to compliance with the following rules:

  • Do not use the Website to send or post any content that is illegal, false, misleading, threatening, malicious, abusive, defamatory, harassing, invasive of privacy, racially, ethnically or morally offensive, harmful or detrimental to human dignity or harmful to minors, or still that may negatively affect the image of Manuel Champalimaud SGPS;
  • Do not use the Website to send or post information or content belonging to third parties and for which you do not have the right to use, such as, for example, contents protected by third party copyrights or including third party personal data;
  • Do not use the Website to post or transfer any type of material containing or that may contain viruses, worms, defects, Trojan horses or any other items or computer codes, files or programs liable to interrupt, destroy or limit the features of any hardware or software or communication equipment;
  • Do not use or exploit the Website for commercial purposes or purposes that are in any way paid, including its contents, materials or features. You may not namely promote or advertise any brand, product or service by means of sales offers, sponsorship requests and prize promotions;
  • Do not remove any warning concerning copyrights, commercial brands or property rights;
  • Do not impersonate anyone or some entity, including, but not limited to, a Manuel Champalimaud SGPS corporate officer; do not guide nor receive someone as if you were the host, nor fake family ties or relationships;
  • Do not post nor transfer any unsolicited or unauthorized content as SPAM;
  • Do not collect, store, share, transfer, exploit or reproduce information on other users (including users’ names and/or email addresses) for unauthorized purposes.

In general, the User should use the Website in a responsible, cautious and careful way, so as not to disturb or degrade the continuity, integrity and quality of its features and functionality. The User acknowledges using the Website at his/her own risk, taking sole responsibility for any damage to the computer system and/or equipment or for other damages or losses, including data loss or damage, resulting from the use of materials, contents or information obtained on the Website by any means whatsoever.

Intellectual property rights
The User acknowledges that this Website, its structure and arrangement, the selection, organization and presentation of its content, including its settings and the software used, as wells as trademarks, logos and symbols presented on the Website, belong to Manuel Champalimaud SGPS (or of the companies in which Manuel Champalimaud SGPS holds, directly or indirectly, any participation, hereinafter “Manuel Champalimaud Group Companies”) or have been duly licensed in favor of Manuel Champalimaud SGPS or any Manuel Champalimaud Group Companies.

The User further acknowledges that the contents of this Website (texts, images, charts, sound and animation files and other available information) are subject to intellectual property rights and undertakes not to breach such rights.

It is up to Manuel Champalimaud SGPS to manage the design, layout and arrangement of all information, contents and materials of the Website, Manuel Champalimaud SGPS being at any time entitled to update, modify or eliminate any content, services, options or settings, as well as modify its presentation and configuration and change the respective URLs.

The User is not authorized to transfer, disclose, publish, modify, transform, copy, sell, use or distribute, in any way, the texts, images or other information in this Website or part of the Website without the prior written authorization of Manuel Champalimaud SGPS. 

Personal data
The Use of this Website does not necessarily imply the collection of personal data. However, if the User wishes to be contacted or intends to submit queries, file a complaint, send comments or suggestions, the User must provide some information, including his/her name and email. This information will be treated in accordance with the Privacy Policy, available on this Website.

Information
The information made available on this Website is provided to inform Users of the activities and services provided by Manuel Champalimaud SGPS or by Manuel Champalimaud Group Companies, as well as the products they promote or sell.

Liability and guarantees
The Website was developed having in mind the best interests of our Users. However, Manuel Champalimaud SGPS cannot guarantee that this Website or any of its features will meet any specific needs and expectations the User may have.
Manuel Champalimaud SGPS also does not guarantee that:
  • The results obtained by use of the Website are correct, true, proper or reliable;
  • Any advice, recommendation or information, of any type, of the responsibility of Manuel Champalimaud SGPS, presented or made available on this Website, or obtained through its use, is up to date, accurate, complete or error free - Manuel Champalimaud SGPS does not assume any legal obligation in this regard;
  • Any material or other type of content posted by third parties on the Website is safe, legal or adequate;
  • The qualities, functionalities or characteristics of our products, services, information or other material or contents made available on this Website fulfill any User expectation.

Manuel Champalimaud SGPS shall not be liable for any errors which may occur due to system malfunctions or failures (whether temporary or permanent) of the Website, applications or other tools. Manuel Champalimaud SGPS shall not be liable for any damages resulting from improper use, or inability to use, the Website.

Links
Manuel Champalimaud SGPS may contain links to other websites . Such Websites do not belong to, and are not operated or controlled by Manuel Champalimaud SGPS, therefore it shall not be liable in respect of, or in any way supports or endorses the content of such Websites or websites connected to or mentioned in such websites . The insertion of links shall in no event imply the existence of relationships between Manuel Champalimaud SGPS and the owner or manager of the linked web page.

In view of the above, Manuel Champalimaud SGPS shall not be responsible for the legality, reliability or quality of any content provided on these websites of other entities, nor for its compliance with applicable legal rules. The use of these links is done at User’s own risk.

Security
Manuel Champalimaud SGPS does not guarantee the uninterrupted operation of the Website, its continuous availability nor that it is error or fault free. 

Manuel Champalimaud SGPS shall make its best endeavors to prevent the Website from having any type of virus or other similar elements dangerous to your computer. However, since Manuel Champalimaud SGPS is unable to fully control the circulation of information through the internet, it cannot guarantee that the Website does not have viruses or other elements that may damage your computer. To guarantee the security of the Website, Manuel Champalimaud SGPS may, at any time and without prior notice, take the necessary measures to guarantee its integrity, security, continuity or quality, including restrictions or limitations of access.

Validity of these terms of use
If any part or provision of these Terms of Use is unenforceable or contrary to applicable law, the remaining parts or remaining parts or provisions of these Terms of Use shall  not be affected.

Queries
If you have any question about these Terms of Use, please send us your request for information via the email geral@manuelchampalimaud.pt or by letter to the address Avenida Duque de Ávila, n. 79, 1000-139 Lisboa, Portugal.

Applicable law
The management, administration, use and application of the Website’s Terms of Use are  subject to Portuguese law.

Jurisdiction
Any disputes arising from these Terms of Use shall be subject to the District Court of Lisbon, any other jurisdiction being expressly waived to. 

Política de Protecção de Dados Pessoais

Site https://www.manuelchampalimaud.pt/

TABLE OF CONTENTS

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SECTION I – INTRODUCTION

1. OUR COMMITMENT

2. YOUR PERSONAL DATA CONTROLLER

3. WHAT ARE PERSONAL DATA?

 

SECTION II – PROCESSING THE CUSTOMERS’ PERSONAL DATA

1. CUSTOMERS’ PERSONAL DATA SUBJECT TO PROCESSING

2. PURPOSES OF THE COLLECTION OF THE CUSTOMERS’ PERSONAL DATA

3. LEGAL GROUNDS FOR THE PROCESSING OF THE CUSTOMERS' PERSONAL DATA

 

SECTION III – PROCESSING OF EMPLOYEES’ PERSONAL DATA

1. EMPLOYEES’ PERSONAL DATA SUBJECT TO PROCESSING

2. PURPOSES FOR THE COLLECTION OF AND LEGAL GROUNDS FOR THE PROCESSING OF THE EMPLOYEES’ PERSONAL DATA

3. INTERNATIONAL TRANSFERS OF EMPLOYEES’ PERSONAL DATA

 

SECTION IV – PROCESSING OF PARTNERS’ PERSONAL DATA           

 

SECTION V – GENERAL PROVISIONS

1. STORAGE PERIOD

2. RIGHTS OF THE DATA SUBJECTS

3. SECURITY MEASURES ADOPTED

4. COMMUNICATION OF THE DATA TO THIRD-PARTY ENTITIES

5. FOR MORE INFORMATION

6. AMENDMENTS TO THE PERSONAL DATA PROTECTION POLICY

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SECTION I – INTRODUCTION

The Manuel Champalimaud Group (i.e., the group of companies directly or indirectly held by Manuel Champalimaud SGPS S.A.) needs to collect certain personal data of its customers when supplying its goods and services. Moreover, the increasingly frequent interaction with websites (hereinafter “Site” or “Sites”) users also requires, in some instances, (i) the collection of personal information of the users (so that they can use certain contents, features or services of the Sites and enjoy the products and services), and (ii) the collection of their device’s data (using cookies) to improve Site performance and browsing.    

Additionally, the Manuel Champalimaud Group collects and processes personal data of its employees within the context of the employment relationship in place, and of the employees of any contractors and/or suppliers of the Manuel Champalimaud Group representing those entities or assigned to the provision of the services, strictly as required for the latter’s performance (“Partners’ Employees”).

In that sense, this Personal Data Protection Policy (hereinafter “Policy”) seeks to help our clients and Site users (hereinafter jointly referred to as “Customers”), our Employees and our Partners’ Employees understand which personal data we collect, how and why we use them, to whom we disclose the data and how we protect their privacy within the context of each individual relationship in place.

 

1. OUR COMMITTMENT

The Manuel Champalimaud Group is committed to protecting the safety and privacy of the data subjects whose data it processes. The Manuel Champalimaud Group has therefore prepared this Policy to uphold its commitment and abide by the privacy and personal data protection rules.

1 For the purposes of this Policy, the term “Employees” shall be interpreted so as to include both employees under an employment agreement and contractors, where applicable. Under certain circumstances, this Policy shall further apply to the processing of information of family members, dependents, beneficiaries and other persons with a relevant relationship with employees or former employees of Manuel Champalimaud, whose data we collect in accordance with or as a result of the relationship between those parties and any current or former employee of Manuel Champalimaud.

We want our Customers, Employees and our Partners’ Employees to know our general privacy rules and the terms and conditions for processing any data we collect, in strict compliance with and abidance by the applicable legislation, including Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (the “General Data Protection Regulation”).

The Manuel Champalimaud Group tries to abide by the best personal data security and protection practices, promoting actions and improving systems in order to ensure the protection of the data provided by the relevant data subjects.

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(1) The direct or indirect provision of the data by the relevant data subjects requires them to have knowledge of and agree to the terms and conditions of this Policy and of any other terms, policies and specific conditions applicable to the relationship with the data subjects. When they provide their personal data, data subjects are in effect authorizing their collection, processing, use and disclosure in accordance with the rules established herein. 

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2. YOUR PERSONAL DATA CONTROLLER

Any references in this Personal Data Protection Policy to the “Manuel Champalimaud Group”, “we/us” or “our/ours” shall be references to the company of the Manuel Champalimaud Group which, as applicable, establishes the contractual relationship, markets products and/or supplies services, and the company that provides access to the websites and, as appropriate, that determines the purposes and means for processing the data. This company shall consequently be deemed to be the data controller, pursuant to the General Data Protection Regulation. The identification of each data controller shall be provided to the data subjects upon collection of their personal data.

 

3. WHAT ARE PERSONAL DATA?

Personal data are defined as any information on an identified or identifiable natural person (data subject), regardless of its nature and medium, including sound and image. A person is deemed to be identifiable if they can be directly or indirectly identified, namely by reference to an ID number or more specific information on their physical, physiological, psychic, economic, cultural or social identity.

 

SECTION II – PROCESSING OF THE CUSTOMERS’ PERSONAL DATA

The Manuel Champalimaud Group collects and processes the personal data required for the Manuel Champalimaud Group to supply goods and services and subsequently to manage the contractual relationship with the Customers, as well as any personal data that may prove required to access the Sites, their contents, features or services. Additionally, Customers’ data may be collected by any suppliers providing them services on behalf of the Manuel Champalimaud Group and by any other partners or third parties acting on behalf of the Group, as set out below in the “communication of data to other entities” section.

 

1. CUSTOMERS’ PERSONAL DATA SUBJECT TO PROCESSING

Name, adress, postal code, taxpayer ID number, 

email address, phone number and contact details

Whenever Customers acquire products/services

Communications and exchanged with the Manuel

Champalimaud Group (such as emails, letters or 

phone calls) with contact requests or questions,

submission of complaints, comments or

suggestions

Whenever Customers contact or are contacted by

the Manuel Champalimaud Group

First Name, last name and email address

Whenever Customers ask the Manuel

Champalimaud Group to contact them for more

information on our products and services

Email address

Whenever Customers subscribe the Manuel

Champalimaud Group's newsletters to be 

updated on any news and initiatives, and on

the services provided by the Group members

Images and photos

Whenever Customers attend events or any

initiatives to promote the products and services

of the Manuel Champalimaud Group 

Posts and messages on social media tagging or

addressed to the Manuel Champalimaud Group

Whenever Customers interact with the Manuel

Champalimaud Group on social media (Facebook,

Instagram, Linkedin, Twitter and Youtube)

Opinion on the Manuel Champalimaud Group

Whenever Customers participate in any customer

satisfaction surveys/questionnaires prepared by

the Manuel Champalimaud Group

Information on how Customers use the Sites

Whenever Customers use the Sites, pursuant

to each Site's Cookie Privacy Policy

 

2. PURPOSES OF THE COLLECTION OF THE CUSTOMERS’ PERSONAL DATA

As a rule, Customers’ personal data are used to supply products, and to provide and manage the services hired.

The Customers’ personal data collected directly or through Sites are specifically processed for Site management purposes, in order to enable Customers to use the Site’s features, including filling out forms.  The data are further processed by the Manuel Champalimaud Group in this context for purposes of Customers’ communications, including to reply to information and clarification requests, complaints, comments and/or suggestions. 

Any personal data collected shall be processed on the terms and for the purposes set out herein and, in certain instances, to comply with our legal obligations.

As such, we use the Customers’ personal data for the following purposes:

 

  • To supply products and services

The above information shall be used to supply goods and services, particularly to ensure the delivery of the products and the management of the activities developed, to manage and organize corporate events and to supply ancillary services.

  • To communicate and manage the relationship with Customers

Customers may on occasion be contacted by telephone, email and/or SMS, for administrative or operational reasons. The Customers’ personal data shall be further used to reply to their requests, suggestions or contacts, to improve the services provided and their experience as Customers of the Manuel Champalimaud Group.

  • To inform Customers of news and offers of interest to them

Customers may be sent marketing communications, advertisements of products and services of the Manuel Champalimaud Group and newsletters, should they have indicated their wish to receive them.

Such communications may be made through any communication channel, including email, SMS or any other forms of automated call.

Should Customers not wish to receive any further marketing communications or newsletters of the Manuel Champalimaud Group, they only need to notify the Manuel Champalimaud Group in accordance by calling 21 3500850 or sending an email to privacidade@manuelchampalimaud.pt.

  • To customize and improve the Customers’ experience

The Customers’ personal data may be used to bring the services provided in line with each Customer’s needs and preferences and to provide our Customers with a customized experience. If the Customer agrees to the Manuel Champalimaud Group using their consumption data, such profile data (which shall not be shared with third parties) will enable the Manuel Champalimaud Group to know the Customers better and to offer them the campaigns, promotions, advantages and products that are better suited to and fit their profile. Consequently, the Customer’s profile shall be created and developed for each promotional action in accordance with the use and frequency of their consumption in order to adjust the relevant action to their interests.

Information may also be collected on how Customers use the Sites and the products they purchase, in order to understand their likes and preferences. Such information may be used to tailor the content and offers that the Customers see on the Sites and to send the Customers messages in their interest, subject to them having agreed to receive marketing communications. 

  • To improve the services to be provided and meet the administrative and commercial goals of the Manuel Champalimaud Group

The Customers’ information may also be used for purposes of accounting, billing and audit, checking credit cards or other, fraud analysis, security, legal and procedural purposes, statistical surveys and of developing and maintaining systems.

  • To comply with the legal obligations of the Manuel Champalimaud Group

The Customers’ personal data may be provided to Social Security, Compensation Funds, Trade Unions, Health Insurance Funds, Pension Funds, Insurers, Health Subsystems, Courts, Paralegals (within the context of enforcement proceedings), the Tax and Customs Authority, the Labor Conditions Authority and any other proper public entities with jurisdiction over the economic sectors where the Manuel Champalimaud Group develops its business, in order to comply with legal obligations.

 

3. LEGAL GROUNDS FOR THE PROCESSING OF THE CUSTOMERS' PERSONAL DATA

The Customers’ personal data shall only be processed if the processing is lawful, i.e., only in the following events, pursuant to the applicable laws:

The Customer consented to the processing;

The processing is required to:

Perform any contract to which the Customer is a party or for any pre-contractual measures at the Customer's request;

Comply with a legal obligation imposed on the Manuel Champalimaud Group;

Pursue the lawful interests of the Manuel Champalimaud Group or of any third parties.

 

SECTION III – PROCESSING OF EMPLOYEES’ PERSONAL DATA

As the controller for the personal data of its Employees, the Manuel Champalimaud Group processes the data required for purposes of human resource management, including data collected within the context of recruitment processes or unsolicited applications. Personal data effectively collected may vary in accordance with the employee’s and/or the applicant's status, as well as with the nature of the position and the duties performed.

 

1. EMPLOYEES’ PERSONAL DATA SUBJECT TO PROCESSING

As part of regular human resources’ activities, the Manuel Champalimaud Group may collect the following categories of personal data, among others:

Contact information, such as name, address, phone numbers (landline and mobile), email address and emergency contact;

  • Gender, date of birth and marital status;
  • Place of birth and nationality;
  • Social security number, taxpayer ID number, passport and national ID number, as well as a copy of the citizen card (subject to consent);
  • Bank account information;
  • Residence permit / work visa status and information concerning any immigration/emigration process (where applicable);
  • Employment history, academic qualifications, professional and academic certificates, references and letters of recommendation;
  • Date of hiring, job title/position, department, work-related contact details, date(s) of promotion, professional background, technical skills and training courses attended;
  • Salary, bonus, long-term incentives and history of bonuses granted;
  • Working hours (if applicable);
  • Sick pay, records of absences from work, leave entitlement and respective scheduling, performance evaluations, attendance, disciplinary procedures and grievances;
  • Fit/unfit for work;
  • Usernames for computer systems;
  • Electronic content produced or received by the employee using the Manuel Champalimaud Group’s computer equipment and systems, pursuant to the Internal Policy on the Use of Electronic Resources, including emails and other electronic communications transmitted or received by using the Manuel Champalimaud Group’s computer systems;
  • Time and duration of any phone calls made from a telephone of the Manuel Champalimaud Group and phone number called; 
  • Information on pensions, insurance and other information concerning benefits (that may include information on spouses, children and other eligible dependents and beneficiaries – such as name, date of birth, address, telephone/mobile number of any household members);
  • Information on Via Verde (ETC system) consumptions (specifying the relevant toll booths) and fuel card consumptions (subject to consent);
  • Date of termination or expiry of the employment contract, reason for termination or expiry and any other information concerning the termination of the contract;
  • Information collected by security systems, including access control systems using biometric data and CCTV systems;
  • Information concerning the number of the driver’s license and license plate, if applicable; and
  • Images captured on film or photography.

Additionally, certain special categories of personal data may be processed if such information is required to exercise the rights of, or comply with any obligations imposed on, the Manuel Champalimaud Group, which may include: 

  • Information on health restrictions, special needs and other specific workplace accommodations due to a medical condition;
  • If permitted by law and adequate as concerns the employee’s duties, criminal record and drug and alcohol tests, or other adequate screening procedures.

 

2. PURPOSES FOR THE COLLECTION OF AND LEGAL GROUNDS FOR THE PROCESSING OF EMPLOYEES’ PERSONAL DATA

As the data controller for its Employees’ personal data, the Manuel Champalimaud Group processes such data pursuant to applicable legislation, for different purposes and based on different legal grounds:

 

i. Management of the contractual relationship and pre-contractual measures

  • Staff management, including mobility, recruitment and unsolicited applications, training and development, performance management and evaluation and strategic planning, hiring and termination of employment, and talent management;
  • Payroll processing, compensation and benefit planning, and disciplinary sanction management;
  • Management of work tools (such as car fleet and mobile phones).

 

ii. Compliance with legal obligations

  • Compliance with legal obligations, in particular with regard to occupational medicine, management and maintenance of workers’ compensation plans/insurance and management of workplace accident processes;
  • Planning and management of taxes, insurance and pensions;
  • Dispute resolution, internal investigations and enquiries, audits, compliance and risk management;
  • Compliance with record keeping and reporting obligations to the supervisory authority;
  • Compliance with court and administrative/supervisory authority orders concerning certain Employees; and
  • Exercise of the right of defense in legal proceedings.

 

iii. Legal interests

  • Physical access control and facility security;
  • Management and use of internal social and collaborative platforms;
  • Carrying out Employee Surveys and other similar Human Resources initiatives to assess Employee involvement;
  • Time and attendance control;
  • Control of electronic communication means, as defined in the Internal Policy on the Use of Electronic Resources and to the extent necessary for the implementation of good human and material resources management practices, so as not to affect the scope or exercise of the Employees’ fundamental rights and freedoms.

 

iii. Data subjects’ consent

Subject to the data subjects’ consent and strictly to te extent necessary, the Manuel Champalimaud Group also processes the personal data of its Employees and their relatives for the following purposes:

  • granting benefits (such as Via Verde (ETC system), fuel cards or education tickets);
  • subscription and management of life and health insurance (to the extent that the insurance coverage exceeds the coverage required by law);
  • participation in quizzes or contests organized by the Manuel Champalimaud Group (including sending any related communications materials); and
  • collection and filing of a copy of the citizen card.

For more information or questions on how the Manuel Champalimaud Group processes its Employees’ personal data, employees may contact Human Resources by sending an email to rh@manuelchampalimaud.pt  or calling 213500718.

 

3. INTERNATIONAL TRANSFERS OF EMPLOYEES’ PERSONAL DATA

The Manuel Champalimaud Group may transfer personal data of its Employees to third countries (outside the European Union or the European Economic Area) for the purposes set out in this Policy, for which there is no adequacy decision taken by the European Commission. In such instances, the Manuel Champalimaud Group undertakes to adopt the appropriate security measures to ensure the confidentiality and protection of its Employees’ personal data, pursuant to the applicable personal data protection laws.

 

SECTION IV – PROCESSING OF PARTNERS’ PERSONAL DATA

The Manuel Champalimaud Group receives personal data of the legal representatives and employees of the Partners ("Partners' Employees”) (such as name, taxpayer ID number, identification document, date of birth, academic qualifications and professional training) pursuant to the contractual relationship in place. Such data are received by the Manuel Champalimaud Group and processed for specific purposes in connection with the supplies and/or provision of the services hired, including to manage the contractual relationship, control access to its facilities and check the training and skills for the provision of the services.

In those instances, the Manuel Champalimaud Group shall require the Partners to warrant that they are authorized to share the data of their legal representatives and employees with the Manuel Champalimaud Group, who shall process the data confidentially and solely for the purposes set out above, for the management of the agreement and/or for any legal interests of the data controller.

 

SECTION V – GENERAL PROVISIONS

 

1. STORAGE PERIOD

The period during which data is stored and retained varies according to the purpose for which the information is used. There are however legal requirements imposing an obligation to store the data for a certain period. Consequently, where there is no specific legal requirement, data shall be stored and retained only for the time necessary for the purposes for which they were collected, as identified above.

 

2. RIGHTS OF THE DATA SUBJECTS

Pursuant to the law, data subjects may at any time exercise their rights in connection with their personal data:

  • Right of Access, i.e., the right to obtain the Manuel Champalimaud Group’s confirmation whether their personal data are subject to processing or not and the right of access to those data and any related information;
  • Right to Rectification, namely the right to obtain from the Manuel Champalimaud Group rectification of any inaccurate personal data, and the right to complete any incomplete personal data;
  • Right to erasure, which means that data subjects are entitled to request the erasure of their data in certain cases, including without limitation, where the personal data are no longer necessary for the purpose for which they were collected or processed, or where the data subject withdraws their consent, where the processing of the data is based on it, among other things;
  • Right to Portability, i.e., in certain cases data subjects may request, in connection with their personal data previously provided to the Manuel Champalimaud Group, that such data are transmitted to them in a structured, commonly used and machine-readable form, including the right to transmit such data to another controller;
  • Right to Restriction of Processing, which includes the right to request the restriction of processing of the data subject’s personal data in certain instances, notably where the processing is unlawful and the data subject objects to the erasure of the data, requesting instead the restriction to their processing, or if the Manuel Champalimaud Group no longer requires the personal data for processing purposes, but requires them for the purposes of, among others, declaration, exercise or defense of a right in a legal proceeding;
  • Right to Object, i.e., the right of the data subject to object to the processing of his or her data, on grounds relating to his or her particular situation, and in cases where (i) the data are processed for the purposes of the legitimate interests pursued by the Manuel Champalimaud Group or by third parties, (ii) they are processed for purposes other than those for which the data were collected, without the consent of the data subject having been obtained or without such processing being based on provisions of Union or Member State law, (iii) personal data are processed for the purposes of direct marketing, or (iii) personal data are processed for scientific research or historical or statistical purposes.

Data subjects may exercise the above rights by means of a written request addressed and sent to privacidade@manuelchampalimaud.pt  or to Avenida Duque de Ávila, n.º 79, 1000 – 139 Lisboa.

Data subjects are also entitled under the law to withdraw their consent to the processing of data for which their consent is the legal ground of the processing.

Data subjects are therefore entitled to withdraw their consent at any time. However, this does not affect any processing carried out until such date based on any consent previously provided.

Without prejudice to any administrative or judicial appeal available, data subjects are entitled to file a complaint with the CNPD (National Data Protection Commission) or any other legally proper supervising authority, if they believe that their data is not being lawfully processed by the Manuel Champalimaud Group, pursuant to the applicable laws and this Policy.

 

3. SECURITY MEASURES ADOPTED

The Manuel Champalimaud Group is committed to ensuring the confidentiality, protection and security of the personal data of its Customers, Employees and its Partners’ Employees by implementing technical and organizational measures adequate to protect their data against any undue or unlawful processing and against any accidental loss or destruction.

To this end, it develops its business using systems designed to ensure the security of the personal data processed, creating and updating procedures to prevent unauthorized access, accidental loss and/or destruction of personal data, and undertakes to abide by the personal data protection legislation and to process such data only for the purposes for which they were collected, as well as to ensure that such data are processed with appropriate levels of security and confidentiality.

 

4. COMMUNICATION OF THE DATA TO THIRD-PARTY ENTITIES

The Manuel Champalimaud Group hires other entities for the provision of certain services. Such provision of services could entail access by those entities to the personal data it processes.

Consequently, any processor of the Manuel Champalimaud Group shall process the personal data of Customers, Employees and Partners’ Employees in the name and on behalf of the Manuel Champalimaud Group and must strictly abide by our instructions.

 

Such entities include partners or suppliers of goods and providers of services, including members of the Manuel Champalimaud Group, credit institutions, accounting firms, consulting firms, training firms, security services companies, occupational hygiene and health, real estate or access control managers, IT systems and IT platforms maintenance companies, among others. 

In certain situations, the personal data of Customers, Employees and Partners' Employees may also be transmitted to third parties when such data communications are necessary or appropriate (i) under applicable law, (ii) to comply with legal obligations/court orders, (iii) as a result of a determination by the National Data Protection Commission or other proper supervisory authority, or (iv) to reply to requests from public or governmental authorities.

In any of the above situations, the Manuel Champalimaud Group undertakes to take reasonable measures to ensure the effective protection of the personal data it processes.

 

5. FOR MORE INFORMATION

For more information on the processing of personal data and for any questions concerning the exercise of the rights vested in the data subjects by the applicable laws, in particular as set out in this Policy, please contact:

Telephone: 213500850

E-mail: privacidade@manuelchampalimaud.pt

 

6. AMENDMENTS TO THE PERSONAL DATA PROTECTION POLICY

This Personal Data Protection Policy may be amended from time to time. Such amendments shall be published on the Sites and, if they entail a substantial change in the way the data is processed, communicated directly to the data subjects to the contact details provided by them.

 

 

Last updated on: 07.06.2019